-Reporting directing to the Chief Financial Officer, the BUDGET ASSOCIATE performs the following duties in a proactive manner to keep the Museum in great fiscal shape:
-Prepares financial transactions and recordkeeping for procurement transactions for travel, supplies, services and equipment.
-Drafts purchase orders and maintains a tracking system to ensure they are approved timely
-Assist with travel expenses and petty cash procedures
-Actively participates in weekly staff meetings to give updates on administrative matters.
-Provides administrative support for the Education Department such as serving as the Department's time and attendance manager utilizing webTA. Sets up procedures and training so that all staff members webTAs are certified timely and correctly.
-Works as needed on registration for the Education Department's events and public programs that promote the mission of the Department
-Performs a wide range of clerical tasks including filing, copying, and recordkeeping duties
Essential: Advanced Excel skills required in order maintain and update important fiscal information for the CFO. Works independently and as part of a team.
-Bachelor Degree in field related to the position such as business administration or accounting
-Experience performing a wide range of clerical and administrative duties for an organization
-Experience performing budget support for an organization that involved financial transactions and recordkeeping for all procurement transactions for travel, supplies, services and equipment.
-Self starter and highly motivated
-Strong computer skills, including word processing, databases, spreadsheets, presentations, and
online research (Microsoft Office applications preferred)
-Experience with Raiser's Edge is desirable.
-Ability to work as a team member museum colleagues and especially the Finance Department
-Ability to work under pressure, to multi-task, and to be self-motivated to ensure assignments are completed on time.
-Interest in educational programs , museums and/or art/design history is also highly desirable.
HOW TO APPLY:
Please submit your cover letter and resume detailing how your background and experience meets the qualifications of the position.
3 June 2013: CHfinance@si.edu