Cooper Hewitt, Smithsonian Design Museum (CH) Request for Quote: July 22, 2022

2022 Request for Quote (RFQ)
Design Literacy Content Development and Instructional Lead

This Request for Quote (RFQ) is issued by Cooper Hewitt, Smithsonian Design Museum (CHSDM), for technical, professional, non-personal content and instructional services for 9 months in accordance with the Statement of Work (SOW).

I. SUBMITTING YOUR QUOTE
We prefer price quotes to be submitted by email. All proposals are due by 5:00pm EST, on August 15, 2022.
Email Subject line: Request for Quote-TWT
Email: hreducation@si.edu
Attn: Kim Robledo-Diga, Director of Learning and Audience Engagement

II. DESCRIPTION OF REQUIRED SERVICES
Cooper Hewitt, Smithsonian Design Museum (CHSDM) has a requirement for one contractor for a Design Literacy Content Development and Instructional Lead. The award will be for nine months; the firm-fixed price range for services is $18,000-$23,000.
III. EVALUTION
CHSDM plans to award based on best value considering the following factors: Experience offering design literacy content to K-12 educators and youth; experience doing work with community organizations; experience developing analog and digital instructional tools; an ability to work in collaboration with an organization and/or community group.
CHSDM plans to award without discussions, however, does reserve the right to conduct discussions if later determined by the Contracting Officer to be necessary.
All the following factors are of equal importance. Evaluation factors are:

A. Relevant Experience/Past Performance.
1. Relevant experience is that obtained within the past 3-5 years providing or performing services of similar size, scope, complexity and type of client that indicated your suitability for this project.
2. Past Performance should be indicated by a list of current or previous contracts with names of points of contact and their current telephone numbers who can answer specific questions on quality, workmanship and scheduling. Provide contract periods of performance dates, dollar value, and brief description of the work performed.

B. Qualifications/Technical Competence
1. Technical Information – Technical information should include a narrative discussion addressing the technical competence, the firm’s capabilities, qualifications, and approach to satisfy the requirements of the SOW.
2. Product Samples-sample design literacy decks and/or sample design literacy work sheet(s).
C. Resume of potential contractor.
D. Price.

IV. INSURANCE REQUIREMENTS
Prospective contractors are required to have General Liability Insurance for $1,000,000.
The Smithsonian Institution must be listed as additional insured for the General Liability
insurance. Proof of insurance must be submitted with quotes. $100,000.00 Fidelity
policy/coverage is required to guarantee Smithsonian a refund if any checks are
counterfeited, loss or stolen.

V. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION
It is a requirement that current and prospective recipients of contracts and purchase orders awarded by the SI must have an active SAM registration to be eligible for awards, and maintain an active record in SAM throughout the period of time the SI award will be in effect. The SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter. The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI with correctly directing payments on your invoices and complying with the Federal Debt Collection Improvement Act of 1996.
Within thirty (30) calendar days after your SAM registration is activated you must mail a notarized letter to SAM. You will receive guidance on this procedure throughout the SAM registration process and again after your SAM registration is activated. Federal agencies, including SI, have been assured that once an entity’s SAM registration is activated, agencies may engage that entity. Notarized letters from registered entities will need to contain specific language. OCon&PPM has provided the preferred language for letters with our form memo OCon 120 – Mandatory Registration in the System for Award Management (SAM) that accompanies this RFQ.
If yours is the acceptable price quote and you are selected for award, your organization’s active registration with SAM must be verifiable by SI staff managing this procurement prior to contract or purchase order award being executed, and at the time any modifications or amendments to awards might be required.
You may complete or update your SAM registration information anytime online at http://sam.gov. Questions regarding the process may be directed to the Federal Service Desk online at www.fsd.gov or via toll free call to 1-888-606-8220. There is no charge for registering in SAM.

VI. UNIQUE ENTITY IDENTIFIER (UEI) NUMBER
A UEI number is a unique twelve-digit alpha-numeric identifier that will be assigned to you when your SAM registration is completed. A UEI is available for each physical location of your business (see Section V. of this RFQ). You will need to maintain your assigned UEI(s) in a safe location where they may be easily accessed. Your UEI will be required whenever you need to annually update your SAM registration or make changes to your SAM registration information at any time.

VII. LEGISLATIVE AND/OR ADMINISTRATIVE REQUIREMENTS
A. Service Contract Act of 1965, as amended
It is a requirement that current and prospective recipients of contracts and purchase orders awarded by the SI must complete registration in SAM and maintain an active record in SAM throughout the period the SI award is in effect. The SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter. The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI with correctly directing payments on your invoices and complying with the Federal Debt Collection Improvement Act of 1996.

Within thirty (30) calendar days after your SAM registration is activated you must mail a notarized letter to SAM. You will receive guidance on this procedure throughout the SAM registration process and again after your SAM registration is activated. Federal agencies, including SI, has been assured that once an entity’s SAM registration is activated, agencies may engage that entity. Notarized letters from registered entities will need to contain specific language. OCon&PPM has provided the preferred language for letters with our form memo OCon 120 – Mandatory Registration in the System for Award Management (SAM) that accompanies this RFQ.

If yours is the acceptable price quote and you are selected for award, your organization’s active registration with SAM must be verifiable by SI staff managing this procurement prior to contract or purchase order award being executed, and at the time any modifications or amendments to awards might be required.

You may complete or update your SAM registration information anytime online at
http://sam.gov. Questions regarding the process may be directed to the Federal Service Desk online at www.fsd.gov or via toll free call to 1-888-606-8220. There is no charge for registering in SAM.

VIII. INFORMATION TO BE SUBMITTED WITH QUOTES
Quotes submitted must include the following information to be deemed responsive to this
Request for Quote and accepted by the Smithsonian Institution:

A. Business name, address, email, telephone number, and DUNS number
B. Pricing.
C. Past Performance information should include the contract number, contact person with
telephone number and other relevant information for at least 3 recent relevant contracts
for the same or similar goods and/or services.
D. If requested in the RFQ, provide resumes of personnel that may be assigned to perform
work under the anticipated award.
E. Sample work (decks, worksheets, curriculum)

IX. STATEMENT OF WORK

Project Background The Contractor shall provide professional, technical, non-personal for a Design Literacy Content Development and Instructional Lead.
Late summer/early fall 2022
• Develop a core 2-day design thinking professional development training for grade 7-12 educators with a focus on using design to make change in a community.
• Develop the presentation decks, with input from Cooper Hewitt staff.
• Develop all in-person training materials.
• Develop a ‘toolkit/curriculum’ for grade 7-12 educators on how to deliver a design centered community project with youth. This resource can be a combination of digital presentations, project activity sheets, and short videos. The toolkit should include a youth design packet, targeted to 7-12th graders.
• Aid CH in working with the contractual evaluator to create evaluation materials and goals.

Fall 2022 (Nov)
• Act as lead educator to deliver a core 2-day design thinking professional development training for grade 7-12 educators with a focus on using design to make change in a community.
• Act as lead educator to deliver a 1-2 hour design thinking workshop for grade 7-12 students.
• Along with CH staff, work with a local designer to outline their role in the training and their support for those audiences throughout the school year.

Winter 2023
• Develop and deliver, with CH staff support, (1) 1-1.5 hour virtual PD for educators on how to use the ‘playbook’
• With CH aid local teachers in planning the final presentation format.

Travel
Travel is required to two communities. The two communities will be confirmed in late Summer 2022 and will be in two of the following states: Kentucky, Idaho, Michigan and Illinois. The contractor is responsible for the following costs: local travel, meals, extra hotel fees, baggage fees.
• One trip (x2) communities approximately November 2022 for approximately three days.
• One trip (x2) communities approximately April/May 2022 for approximately 3 days
• CH will arrange for and pay for a round-trip air fare to the two identified towns.
• CH will arrange for and pay for all required hotel night stays.

Period of Performance
The period of performance will be September 2022-June 2023.
Place of Performance

Virtual and at two TBD community sites.
Schedule of Work

Work hours shall be Mondays through Fridays, 9:00am to 5:30pm. Work hours vary based on deliverables and timeline but should not exceed and average of 7-12 hours a week. Work will not be conducted on Federal Holidays or days when SI offices are closed due to weather or other emergency closures. No overtime is needed to complete this work.
Payment Schedule

Payment shall be made in three (3) payments upon completion of key deliverables. Approximately payment 1 in November 2022; payment 2 March 2023; June 2023 Upon receipt and approval of invoice(s) that has proper letterhead information, reference the purchase order, are dated, has a unique invoice number, and gives a brief description of work performed.

###