Cooper Hewitt seeks a motivated and organized administrator to join its fundraising team as Advancement Associate. The Associate reports to the Chief Advancement Officer and liaises with colleagues – in the department, at the museum, and across the Smithsonian Institution – to support the full range of advancement functions.

The Advancement Associate provides logistical, technical and administrative support across advancement functions, including: gift processing and acknowledgement delivery; finance and analytics; CRM updates and reports; constituent and prospect management; project, data, systems, and procedures management; purchasing, dispatches and correspondence; timekeeping and calendaring; event and meeting coordination and support; and general department and office management.

Working closely with the Chief Advancement Officer, the incumbent will have an excellent opportunity to experience the full range of advancement operations in the museum and cross-Smithsonian contexts.

The incumbent will take on other duties as assigned, including representing the museum and interacting with a wide range of colleagues and supporters, participating in development-related special events that entail some evening and weekend hours.

Three to four years’ experience in administration and operations (including database and finance functions) in a fast-paced nonprofit or mission-driven context.
Enthusiasm for systematic organization.
Excellent computer skills (including CRM experience and standard office management software, particularly Excel).
Interpersonal and communication skills, attention to detail and organization.
A team spirit, the ability to take both initiative and direction, and a comfort level with problem-solving and prioritization.

SALARY: $66,757 to $68,981
The Smithsonian uses the General Schedule (GS) pay scale for Trust and Federally funded positions. This is a Trust funded position at Grade 09 steps 01 to 02.

This is a full-time one-year appointment which is renewable annually.

The permanent duty station is 2 East 91st Street, New York, NY 10128

Hybrid Telework Available (A minimum of 3 days a week on-site is required. Full Time Remote is not approved for this position).

• Pass pre-employment background check and investigation.
• Complete a probationary period.
• Maintain a bank account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States.
Proof of eligibility to work in the U.S. is not required to apply.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact the point-of-contact listed in the “How To Apply” section above. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information:

The Smithsonian Institution ensures its employees (federal and trust), applicants, and affiliated persons (interns, research associates, fellows, and volunteers) are protected from discrimination and unfair treatment in the workplace regardless of their race, color, religion, national origin, sex (including gender identity, gender stereotyping, pregnancy, and sexual orientation), age, disability, genetic information, marital status, parental status, or political affiliation and are free from reprisal against protected activities. In addition, other Smithsonian policy prohibits discrimination based on membership in an employee organization or other non-merit factors, and political affiliation.

Thank you for your interest. Please submit a cover letter and resume in a single PDF titled “Advancement Associate” to Veronica Bainbridge, Chief Advancement Officer, at